How to compress a PDF file without losing quality

WHY COMPRESS A PDF?

Compressing a PDF: Why use a compressor?

Nothing is more annoying that an email that won’t send or a web page that takes forever to load when you’re trying to transfer a PDF file. In this situation, reducing the size of the PDF you want to send is often the best solution.
Here are the must-know essentials of how and why to compress a PDF.

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Compressing a PDF: How to use a compressor

In everyday life, there are three frequently occurring situations when you might need to reduce the size of a PDF.

When you’re sending an email – When you send a PDF file, there is often a limit on the size of the file. This depends on your mail service and your recipient’s mail service. Usually, you need to compress a PDF that is larger than 5 MB.
To upload a PDF file online – Some government or corporate websites may ask you to transfer a document to them over the internet. You often need to use a compressor so the document you are sending does not exceed the size set by the website administrator.
To archive files – You may not have much storage space on your computer. It would therefore make sense to compress your PDF files to free up some disk space.

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Compressing a PDF and reducing the size of a PDF: are they the same thing?

Yes! Compressing a PDF and reducing the size of a PDF are synonymous. The files decrease in size but the content and quality remain unchanged…
if you use a good compressor.

Should you compress a PDF online or using software?

Some websites offer to reduce the size of a PDF for free. You just have to upload the document, wait a while and then download the file in compressed form.

These websites are limited in that the user has no control over how much the file is compressed.
Often the quality of the file deteriorates because it has been compressed too much.

Operating systems like Windows 10 also offer built-in tools to compress PDF files.

Again, the quality of the compression is often poor.
Another solution is to use a compressor utility software.
This software lets you control the size and quality of the compression.

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HOW TO COMPRESS A PDF WITHOUT LOSING QUALITY

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Step-by-step guide to compressing a PDF

Use Expert PDF to reduce the size of a PDF as follows:

Open your document in the software.
Go to File and then Compress
Choose your desired quality by selecting the PDF output format with the cursor (print, send by email, etc.). A pop-up window shows you the estimated size of your file
Click on Save to confirm your chosen compression option

The compressed document is saved in the same directory as the original PDF. You can now email it, keep it or upload it online.

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