eXpert PDF for Mac is a powerful PDF tool that allows you to produce great looking PDF documents and forms quickly, affordably, and securely. With this application, you can:
This section will help you orient yourself with the eXpert PDF for Mac interface.
To use eXpert PDF for Mac, your computer is expected to meet certain basic system requirements as follows:
Note: If you are using OS 10.8 or 10.9, please visit the link below to download and install a version compatible with those OS versions.>
2Download and Install on Mac
1Trial Version Limitations
After downloading and installing, you only get the trial version of eXpert PDF for Mac. And there are limitations as follows:
2Purchase eXpert PDF for Mac
To get the full version of Wondershare eXpert PDF for Mac, you need to purchase it and get the registration code. Please follow the below steps to purchase eXpert PDF for Mac:
3Register eXpert PDF for Mac
In order to use the full version, you need to use the registration information that you received to register the free trial version to the full version after purchasing it. Without registration, the product will remain as the free trial version even though you have purchased it. The directions below will allow you to register eXpert PDF for Mac after you have received your purchased registration.
4Remove Trial Watermark
After registration, the registered full version program does not have any limitation to use. If you have any files that you worked on during the trial period that have the trial watermark on them, just reopen them in the registered program eXpert PDF for Mac, and the watermark will be removed automatically. You can then save a clean copy of the file that you used for testing.
Unsure of which function to select when you are working on your PDF files? Not sure where the right button is? eXpert PDF for Mac now has a convenient search feature built into the software which will allow you to find the feature you want. The following steps will describe how to use this powerful tool.
After getting acquainted with the product and basic tools, you can begin working with PDFs as you need. You can open a PDF file, reach a specific page easily, adjust the view of the document and more.
You can open PDFs by eXpert PDF for Mac in many different ways.
To ensure the security of data, some PDF’s will have a password to protect it. If you have received a PDF that is protected with a password, you just need to entire the correct password to view the file.
Some protected PDF files have other restrictions to prevent from printing, editing, copying, etc. When you try to print or edit this secured PDF file, you will be notified that the document is password protected. You can click the “Enter Password” button in the red highlighted notice to enter the permission password to enable the ability to edit the document.
Viewing and navigating PDF files are very intuitive with eXpert PDF for Mac. The most common used options will be found in “View”>”Page Display” in the top menu.
With the zoom tool, you can enlarge or shrink the view of a PDF to see more details. You can zoom in to a minimum of 1% and zoom out to a maximum of 6400%.
You can also get the page layout options under “View >Zoom”, allowing you to change the layout of the pages in your PDF document, which include “Actual Size”, “Fit Width”, “Fit Height” and “Fit Visible”. The options under “View”>”Zoom” allow you to:
eXpert PDF for Mac allows you to open as many documents as needed in a single application window, and will arrange them into different tabs in that window for you. This allows you to keep all of your documents readily available to work with, or review as needed.
For a file that you will be reviewing frequently, it is possible to adjust how it opens every time for you in eXpert PDF for Mac. To do this, go to “File”>”Properties”>”Initial View” and change the settings as you prefer. Once you have finalized your settings, click on “File”>”Save” or “Save As” to make the changes. Once you have done this, the file will always open with the settings you have chosen.
1Create a PDF from a File
You can create a PDF from image files, web files and text files. Here are two ways to create:
Note: If you select multiple files to create, it will open each file in a separate tab so that you can save each as a separate PDF file.
2Create a PDF from Capture
eXpert PDF for Mac supports creation of a new PDF file from different capture options.
3Create a PDF from Multiple Files
Besides creating PDFs from a single file, we can also create PDFs from multiple files in other formats. This includes PDF (.pdf), web files(.html, .htm, .webarchive), text files(.txt, .rtf, .rtfd) and images files (.jpg, .png, .gif, .bmp, .tiff) using eXpert PDF for Mac.
4Create a Blank PDF
eXpert PDF for Mac also has the ability to create a fresh blank PDF that can be filled with any content, such as text, images, forms, comments, or other options as are needed.
Since version 6.3.0 of eXpert PDF Pro for Mac, which supports to create PDF files from scanners or your mobile devices directly.
With eXpert PDF for Mac, you can edit texts in a paragraph as well as changing their font, font size and color.
Note: If you experience a failure in editing the PDF, you may need to run it through the OCR process before editing is possible. If this is the case, you will see an orange highlighted notice informing you that it needs to have this operation run on the file. Please refer to the chapter of “Perform OCR for A Single Scanned PDF” for more instructions on how to perform OCR before editing a scanned PDF file.
3Find and Replace
The program can help you find the keyword in your document, and also supports to replace any word to another one at one time.
Along with editing PDF text, eXpert PDF for Mac supports basic editing of images for use in a PDF document.
Images can be added into the PDF page to add color to it. The following image formats are supported: jpg, jpeg, bmp, png, tiff, tif. To add image to the PDF page, you need to:
To delete an existing image, you can click the “Edit” button in the toolbar, select image and then press the “Delete” key on your keyboard.
If you want to duplicate one image in the file, you can click the Edit button, then click the image to select it, and click “Edit”>”Copy” button on the top menu, then click “Edit”>”Paste” button to paste it in the place where you want. And you can also useCommand+Ckeys to copy any image from other files or your clipboard, then press Command+V keys to paste in the PDF file via our program.
Adding watermarks to PDF pages is a great way to declare our ownership, and we can easily add/update/remove watermarks on PDF pages with the help of eXpert PDF for Mac.
1Add Watermark to a Single PDF
2Delete Watermark on PDF Pages
3Batch Watermark Process (Only available in eXpert PDF Professional for Mac version)
The Background function in eXpert PDF for Mac allows you to set a color for the background, or import an image to make your PDF pages more attractive to your audience.
1Add Background to PDF Pages
To remove the background, click the “Edit”>”Background”>”Remove” button to erase the background. In the pop up message, please click the “Yes” button, then click the “Cancel” button on the right side panel to remove it.
Bates numbering is a useful PDF tool for lawyers as it can help label and account for the PDF page by creating a unique number for it. The Bates Numbering function from Wondershare eXpert PDF for Mac allows you to add Bates Numbers to the pages easily and quickly.
1Add Bates Numbering to A Single PDF
2Remove Bates Numbering
After opening a PDF file with bates numbering in the program, please click the “Edit”>”Bates Numbering”>”Remove” button. In the pop up window, please click the “Yes” to remove it permanently.
3Add Bates Number for Batch
If you want to add the same bates number for multiple PDF files at the same time, you can use the batch proess.
OCR stands for Optical Character Recognition, which enables images or printed text to be translated into machine-readable text. OCR is must commonly used when scanning paper documents to create electronic copies, but can also be performed on existing electronic documents (eg. PDF). In order to edit the scanned PDF files or image-based PDF files directly or convert them to the editable other format files (like word, excel and ppt .etc) you need to perform OCR first before editing or converting it.
Note: OCR function is embedded in the product eXpert PDF Pro for Mac, it does not need to purchased separately.
OCR needs to be installed separately. After registering the product eXpert PDF Pro for Mac to the full version, please click the “Edit”>”OCR” button to open the OCR downloading window.
After downloading OCR successfully, click the “OCR” button or the “Perform OCR” button again to perform it.
If you experience a failure to edit the PDF text after clicking the “Edit” button, or if the converted word file is non-editable, it would mean that the file requires the use of the OCR function. If the file does require the OCR process to make it editable, you will see an orange highlight notice in eXpert PDF Pro for Mac, to remind you to run it through the OCR.
The latest version program supports batch OCR for multiple scanned PDFs, please do the following:
There are cases that you need to rearrange the PDF pages, like deleting, inserting and extracting pages. eXpert PDF for Mac gives you the ability to do all these options concerning PDF pages.
1Rotate PDF Pages
2Delete PDF Pages
3Insert PDF Pages
The program supports to insert pages from another PDF file or insert the blank pages in your PDF file.
4Replace PDF Pages
5Extract PDF Pages
6Split PDF Pages
The page numbers on the document pages do not always match the page numbers that appear below the page thumbnails. Pages are numbered with integers, starting with page 1 for the first page of the document. Because some PDFs may contain front matter, such as a copyright page and table of contents, their body pages may not follow the numbering shown in the Page Navigation toolbar.
You can number the pages in your document in a variety of ways. You can specify a different numbering style for group of pages, such as 1, 2, 3, or i, ii, iii, or a, b, c. You can also customize the numbering system by adding a prefix. For example, the numbering for chapter 1 could be 1-1, 1-2, 1-3, and so on, and for chapter 2, it could be 2-1, 2-2, 2-3, and so on.
Note: Using the Page Labels tool affects only the page thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the Header&Footer feature.
You can adjust the visible page area using the Page Boxes tool and the Set Page Box dialog. Cropping pages can help you create consistency within a PDF composed of pages of different sizes.
Note: Cropping does not reduce file size because information is merely hidden, not discarded.
1Highlight PDF Text
The highlight properties panel will open on the right side status panel. You can choose the color and opacity as you need. The last hihglight will change to the one you choose automatically.
2Edit Highlight Properties
3Add Strikethrough/Underline to PDF Text
4Quick Access to Markup
After opening a PDF file in the program to view, the “Select” button is enabled automatically. You can choose the text first, then control-click the selected text to get the quick access menu.
Stamp annotations help indicate the status of PDF pages. There are some built-in stamps available in eXpert PDF for Mac, and you can create your own signature or images as the stamps.
You can create your signature or other images as the stamp to add in your PDF file. There are four types to create: Type, Image, Camera and Draw. After clicking the “Comment”>”Signature” button, please click the “+” button to choose the method you want to create.
The shape tools in eXpert PDF for Mac help you create specific shapes, like an arrow, line, rectangle, or oval on the PDF page to illustrate your annotations. Here are the steps for using shape tools.
1Add Drawing Shapes to PDF
Note: After adding all the shapes you want, hold the Command key to click all the shapes one by one. Then change the properties on the right-side, the changes will be applied to all the selected shapes at the same time, you do not need to change one by one.
2Add Shapes Continuously
If you want to keep adding shapes continously, then you can click the “Keep Tool Selected” button on the left side to select the Shapes tool, then you can keep adding shapes without clicking the button again and again.
3Use Pencil And Eraser Tools
The Pencil and Eraser tools allow you to draw free-form shapes or lines in the document, and revise them as needed.
There are two kinds of form files. Once is a PDF file with fillable fields, which enables you to fill the form directly by clicking the form fields without using other features. This is called an Interactive PDF Form. The other kind of form is a plain PDF file with lines and texts, which should be filled with the typewriter feature or create a fillable form in eXpert PDF. This is called a Non-interactive PDF form.
1Fill Interactive Forms
2Fill Non-interactive Forms
If a PDF form contains non-interactive form fields, you can fill in the form by clicking “Comment”>”More”>”Text Comment” button to add text.
eXpert PDF for Mac provides a complete form toolkit with various form field options which are used to create specific field type. In order to create, please click the “Form” button first, and then click the following buttons below it to create.
1Add Text Field
2Add Multiple Text Fields
If you need to create more than one text field, control-click on the text field that you have added and select the “Create Multiple Copies” option on the right side panel, choose the form copy amount and location as you need.
Note: You can hold the Command key, click all the text fields you want to select them at the same time, then control-click them to choose Properties, you can change the setting as you want. All the changes will be applied to the selected text fields at the same time.
3Add Check Box
4Add Radio Button
6Add List Box
Find the list box icon from the “Form” tab, click on the page to insert the list box.
eXpert PDF for Mac supports selecting multiple form fields, so you can align and distribute the form fields easily.
With Wondershare eXpert PDF for Mac, you can easily edit PDF form elements. Click the “Form” button, double-click one field, or choose the button of “Show Field Properties” on the right side panel. Here you will get several options on the right side to edit.
1Change Form Properties in a Batch
After adding all the fields or boxes you want, please hold the Command key, then click all the fields and boxes you want one by one, they will be selected at the same time. Control-click them to choose Properties, you can change the common properties as you want. The changes will be applied to all the selected fiels and boxes, so you do not need to change their properties one by one.
2Set Default Form Properties
After changing one of the fields or boxes properties as you want, you can control-click it to choose the option of “Use Current Properties as New Defaults”. When you click the text field or check box button to add the same type of fields again, the newly added ones will have the same properties as you want.
eXpert PDF Pro for Mac can assist you in extracting data from fillable form fields and other kind PDF files to CSV files, where you can manage the data that has been extracted.
1Extract Data from Form Fields
2Extract Data from Scanned PDFs
3Extract Data for Batch Process
The batch process is an excellent tool to use if you have a form that has been filled in multiple times to collect different data, or if you have scanned PDFs that you need to extract data from the same areas.
To import and export form data is only for PDF interactive forms. All the options for importing and exporting form data will be unavailable when you open other interactive PDFs or non-interactive forms. The import and export data can only be Form Data Format (.FDF).
2Import Form Data
3Export Form Data
eXpert PDF Pro for Mac supports converting PDF files to many other formats such as:
1Convert A Single PDF
2Convert A Batch of PDFs
(Only available in eXpert PDF Professional for Mac version)
There are two methods to convert the scanned PDF files or the image-based PDF files to the editable files.
Method 1: is to perform OCR first, please refer to the chapter of “Perform OCR for A Single Scanned PDF” for more instructions about how to perform the OCR function. After performing OCR, please click the “Convert” button to convert the newly created PDF file to an editable file in the format required.
Method 2: please do the following steps:
PDF/A is an ISO-standardized version of the Portable Document Format (PDF) specialized for use in the archiving and long-term preservation of electronic documents. PDF/A differs from PDF by prohibiting features ill-suited to long-term archiving, such as font linking (as opposed to font embedding) and encryption. The ISO requirements for PDF/A file viewers include color management guidelines, support for embedded fonts, and a user interface for reading embedded annotations.
PDF security includes features like encryption and permissions that ensure data integrity. For security reasons, it may be required to limit who is able to open, edit, or a print a PDF document. Wondershare eXpert PDF for Mac supports setting open password or permission password to your PDF files.
1Encrypt with Password
You can encrypt your PDFf file with Open Password or the Permission Password. If you set the open password to your document, users will be asked to input the password before opening the document. Without the correct password, the document cannot be reviewed. You can restrict certain users to view your PDF by setting an Open Password. If you set the permsision password to your document, users will be asked to input the password before editing or changing this PDF document.
Steps to create permission password are as below:
3Check PDF Permissions
You can click “Protect”>”Password”>”Permission Details” button on the right side to check the permission details.
(Only available in eXpert PDF Professional for Mac version)
You can add the same password to a batch of PDF files by clicking the “Batch Process” box in the welcome window, then select the “Encrypt” button. Load multiple PDF files in the program, and click the “Next” button to set the open password or the permission password as you need.
After clicking the “Protect”>”Redact” button, click and hold the mouse button to draw the area to select the text or image you want to redact.
Choose the color you want, and you can also go to the “Pages” tab to choose the page range as you want.
Then click the “Apply Redactions” button, click “OK” in the pop up window. The selected area has been redacted.
A digital signature acts as a traditional handwritten signature that can be used to authenticate the identity of a user as well as the document content. It stores information about the signer along with the date, time, and state of the document when it was signed.
The optimize function can help reduce the file size of a document to facilitate transferring and saving in a local folder. With eXpert PDF for Mac, you can use the optimize function to compress the file size and remove unwanted objects for your PDF files. Here are the steps for optimizing your PDF file.
To access more settings for printing PDF, click the “Show Details” button on the Print window.
512 MB of RAM (1024 MB Recommended)
Intel Pentium® IV 1.6 GHz Processor
900MB of free disk space
Windows 7, Windows 7 64-bit, Windows 7 32-bit,
Windows 8, Windows 10.